Wedding day timeline planner

Planning a wedding schedule that actually works isn’t easy. Photographers and videographers have to learn the hard way, because they’re there from start to finish and suffer the most when the planning isn’t good. I created this tool to help you using the algorithm in my head. Enter the times for the ceremony and dinner, as well as the venues, and the planner will put together the day’s schedule from a photographer’s perspective: including travel time, buffer time, and adjusted for sunset. All of this is free, reg

How Is the Schedule Put Together?

The fixed points of the day are the ceremony (civil, church, or both) and the start of the dinner. The planner works backward from these: getting ready, the proposal, the first meeting, and the creative photo shoot are all fit into the day so that you can arrive at every location comfortably. Of course, countless things happen after dinner begins, but most of them can be changed very quickly and flexibly. That’s why the planner doesn’t even worry about them.

What does the planner pay attention to?

  • They estimate travel time based on a map and add a 20% buffer.
  • Photographers and videographers arrive at the venue at least 20 minutes before each ceremony.
  • Welcoming guests begins no more than one hour before the ceremony, and the groom is present during the last half-hour.
  • The creative photo session ends no later than 20 minutes before sunset to ensure the photos are taken in the best light.
  • If guests arrive at the venue immediately before dinner, allow the restaurant at least half an hour from the time of arrival to prepare. This time can also be used for guests to check into their accommodations.

Sharing and Printing

You can print the finished itinerary or save it as a PDF, and send a link to the witnesses, the best man, or your parents. Your data is not stored on our server: the itinerary is only available in your browser and via the shared link.